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OCLC Costs for FY2013
Introduction
All Montana libraries are welcome (encouraged!) to join OCLC via this contract. Individual library costs are based on a statewide three year (FY12-FY14) agreement with OCLC.
The Montana State Library Network Advisory Council has worked with State Library staff and OCLC to develop a cost sharing model:
- That shares OCLC costs equitably among Montana libraries
- Raises enough money to meet our obligation to OCLC without a funding gap
- Is as affordable as we can make it for all Montana libraries
Library Costs
FY2013 OCLC enrollment fees will again be substantially reduced for all Montana libraries, due to:
- The repurposing of Interlibrary Loan reimbursement monies as the result of an Administrative Rules of Montana (ARM) process in 2010 and based on recommendations from the Network Advisory Council, the Montana library community and approved by the State Library Commission. The amount of Interlibrary Loan reimbursement monies applied to those OCLC Group Services shared by all enrolled libraries will be $98,885, for FY2013.
- Federal LSTA monies in the amount of $30,000 will also be applied to the overall cost of the shared Group Services, that include unlimited cataloging, unlimited Interlibrary Loan and the Montana Group Catalog, that slice of WorldCat that represents Montana library holdings.
- In FY13, OCLC will increase our statewide Group Services costs for the first time in four years. Montana libraries’ enrollment fees have stayed flat for the last four years, but increase this year due to OCLC’s pricing increase and to a smaller amount of LSTA monies being put toward this statewide project than in the previous three years.
Full and Copy Cataloging Library Costs
Though all Montana libraries now have “full” cataloging capabilities when utilizing OCLC’s cataloging tools, 18 Montana libraries are considered libraries that contribute original bibliographic records to OCLC on a regular, ongoing basis. These libraries pay about three-quarters of Montana's statewide contract costs to OCLC. Full cataloging librarians' participation in this statewide group catalog contract helps out hundreds of other Montana libraries. These libraries also benefit from a significant reduction in their OCLC enrollment fee due to the ILL repurposing and LSTA contributions.
If your library is at the “copy” cataloging level for purposes of the statewide cost formula, your FY2012 OCLC enrollment fee is set by the following measures, based on library type:
- Academic: FTE students
- Public: Paid staff based on FTE count
- Schools: OPI required librarians, linked to your September enrollment count
- Special: Paid staff based on FTE count
Table One: Copy Cataloging Annual Cost - Fiscal Year 2013
| Library Type | $1,396 | $1,151 | $899 | $664 | $438 | $217 |
| Academic (FTE Students Enrolled) |
1,000 or more | 800 or more | 600 or more | 400 or more | 200 or more | Less than 200 |
| Public | 5 or more paid staff |
4 or more paid staff |
3 or more paid staff |
2 or more paid staff |
1 or more paid staff |
Less then 1 paid staff |
| Public/School Combined* |
See P/S note below |
See P/S note below |
See P/S note below |
See P/S note below |
See P/S note below |
See P/S note below |
| School (Student Enrollment) |
3 OPI certified librarians required (2,001 or more) |
2.5 OPI certified librarians required (1,501-2,000) |
2 OPI certified librarians required (1,001-1,500) |
1.5 OPI certified librarians required (501-1,000) |
1 OPI certified librarian required (251-500) |
0.5 or less OPI certified librarian required (0-250) |
| Special | 5 or more paid staff |
4 or more paid staff |
3 or more paid staff |
2 or more paid staff |
1 or more paid staff |
Less than 1 paid staff |
* Public/School combined libraries' fair share of the statewide OCLC contract has been determined to be their cost calculated as if they were either a school library, or a public library, whichever is higher. Being combined, these libraries do not have to pay the sum of their public and school shares; however, in the interest of statewide fairness and equity, they do pay the single higher amount.
