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Planning a Health Fair: Setting Up Committees and Duties

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Clerical/Staffing/Scheduling Subcommittee

  • Provide necessary clerical support, including writing letters and invitations, and creating the following forms:
    • Sign-in or registration forms.
    • Evaluation forms for participants and exhibitors.
  • Plan for setup and cleanup the day of the health fair; procure adequate staff to assist.
  • Plan for and procure adequate staff for the health fair, considering breaks and lunch times. Having a break room for exhibitors is helpful.
  • Develop an assignment list for the day of the fair so volunteers can be easily directed to their assigned areas.
  • Schedule a manager to be present for setup and other times to “put out fires” as they arise.
  • Assist with management of the health fair.

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  • Montana State Library
  • P.O. Box 201800, 1515 East 6th Avenue
  • Helena, MT 59620-1800
  • Phone: (406) 444-3115
  • Fax: (406) 444-0266
  • msl.mt.gov