Administrative Checklist
July
- Reminder sent out to public library directors to complete their individual library annual report for the library federation
August
- Individual libraries are encouraged to complete their annual reports. Coordinators and MSL staff may send out reminders and assist libraries as needed.
September
- Annual report for the entire federation is due at the end of the month
October
- Coordinators meet in Helena and make presentations to commission
- Commission votes on whether or not to accept the annual reports
- MSL staff create a spreadsheet that lists the exact dollar amounts each federation library should receive. This is based on the plan of service approved by the Commission.
November
- MSL staff process checks and send them to the federation libraries
February
- MSL staff ask coordinators to send an estimate of travel expenses
- MSL staff figure out how much money is available to federations. NOTE: legislative session will impact this. During odd numbered years MSL staff may only be able to give an estimate until after the legislative session ends.
- MSL staff send the dollar amounts, so coordinators can complete their plan of service
March – May
- Federations meet to vote on the plan of service
- Coordinators finalize the plans of service and send to MSL staff
June
- Coordinators attend the Commission meeting online to present the plans of service
- Commission votes on plans of service